Personal Education Plan (PEP)
All Halton PEPs are now completed on the Welfare Call system as an electronic PEP. All DTs should have a login to Welfare Call to access the ePEP for the children they are responsible for. We are only able to name one main DT per provision but the main DT can then delegate access to other staff in school to complete the document where appropriate.
If you need support with the PEP document or have had a change of DT please let us know by contacting the relevant PEP leads or emailing the team Virtual.School@halton.gov.uk
PEPs need to be completed on a termly basis for children aged 3 - 18.
Halton Virtual School have access to the Boxall Profile Online which can be used to identify any mental and behavioural needs for children aged 4-18 with suggestions for strategies and techniques to support target setting. The Boxall Profile can also be used as a measure of progress following any interventions put in place to support mental and behavioural needs. If DTs would like access to Boxall Profile Online for our CIC please contact the virtual school team. For more information, please visit the Boxall Profile Online page.
Initial PEPs
It is expected that when a child comes into care their social worker will liaise with their setting, parents/carers and the virtual school to arrange an initial PEP meeting. The initial PEP must take place within 20 school days of a child coming into care. Where a child is not in a setting then a member of the virtual school team will take lead in completing the PEP document. A guide to initial PEPs can be found below.
Pupil Premium Plus
Requests for pupil premium plus funding should be made within the child's PEP linked to SMART targets. The impact of the funding should be reviewed on a termly basis alongside review of the targets.
For support with Pupil Premium Plus including how to apply and interventions that have identified, please visit the Pupil Premium Plus page.
PEP Process Flow Chart
The following flow chart outlines the roles and responsibilities within our PEP process:
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SOCIAL WORKER initiates PEP process by arranging a date/time/venue for the PEP meeting and ensure all relevant parties are invited (i.e. parent/carer, designated teacher, virtual school and any other relevant professional) |
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DESIGNATED TEACHER accesses the PEP document on Welfare Call to complete with most up-to-date information including the date of the PEP meeting. Support is available through the virtual school if needed. NB: PEPs can be delegated to other staff members but the Designated Teacher must have final overview and sign-off of the document. |
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PEP meeting takes place with discussions around information on the PEP document. PARENT/CARER and SOCIAL WORKER to contribute comments and updates that are relevant to the child's education for DESIGNATED TEACHER to record on the document. Targets and PP+ to be agreed by all parties. Next meeting date, time & venue must be arranged. |
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DESIGNATED TEACHER to make final review of the PEP document and attach relevant supporting documents before clicking complete on Welfare Call. ALL PEPs NEED TO BE SIGNED OFF BY THE DESIGNATED TEACHER. The PEP document needs to be received and quality assured within 10 working days of the meeting taking place. |
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VIRTUAL SCHOOL will quality assure PEP document and review PP+ requests. Further information will be requested if there are any areas that need clarification. Each PEP will be given a coloured rating based on the quality assurance criteria. If the PEP does not meet the quality assurance criteria, funding may not be authorised. |
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DESIGNATED TEACHER should ensure that interventions that have been agreed are put into place rather than waiting for funding to be sent to schools. |
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VIRTUAL SCHOOL will upload a copy of the PEP document onto the child's Eclipse case notes under the date the meeting took place on and ensure that PP+ funding is processed to schools. |
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